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How to Receive a Product?

Learn how to easily receive the products you ordered in ZapInventory after creating a purchase order.

Sharvari Joshi avatar
Written by Sharvari Joshi
Updated over a week ago

If you've created a purchase order in ZapInventory, the next step is to receive the products you ordered. This guide will walk you through the steps to receive your products in ZapInventory.

Click here to learn how to create a purchase order.

Once your Purchase Order Invoice generates as shown in the image, follow the steps given below:

Step 1:There are two options for you to receive a product. "Create a Receive' or "Receive All" on the right-hand side of the web page. Follow Step 2 to receive partially/with details otherwise skip to Step 5.

Step 2: Using the 'Create Receive' option, you can select parts of the Purchase Order to Receive, e.g., only specific line items or lesser quantities, delivery type, carrier, etc. can be received.

You can also specify shipping costs, message to supplier & add tags.

Step 3: Click on the "Save & Close" button.

Step 4: The order will get received as you specified. The details will be visible along with the invoice.

Once receivable details are updated, you can,

1. Save the receivable and close the window

2. Edit the receivable

3. Delete the receivable

4. Download the receivable

5. Clone the receivable

6. Download the invoice

When you receive only specific line items or lesser quantities, you can receive the remaining items by clicking on the button "Receive Remaining" as shown below.

Now the order has been received completely.

Step 5: Receive All - Choosing the 'Receive All' option automatically receives all the line items in your selected purchase order, as shown below.

Note: You can also attach images, excel sheets, or documents to the receives in the "Attachments" section.

Once done, your receivable will get created & listed successfully. To check that, go to Manage Purchases >> Receives.


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